Whether you're a public or private contracting party, you know the risks that come with the procurement process. With procurement rules subject to frequent change and increasing complexity, you need a team that ensures that your business or organisation complies with all procurement rules, on time and with attention to even the minutest details. This is why public bodies and utilities operators trust the Wolf Theiss Procurement team to prepare and carry out their tender procedures. We also make sure that private bidders wishing to participate in public tenders have a seat at the table: we secure the compliance of the bid, negotiate with contracting authorities, and, if necessary, work to protect our clients by challenging unfair tender provisions and award decisions.
If you represent a contracting authority, you can trust us as a full-service provider through all stages of an infrastructure project: from tenders for architectural work to procuring project management and controlling services, planning services, construction and infrastructural works (from general contractors to specialised firms) to tendering technical and infrastructural facility management services.
Strategic Tender Planning
Before the tender procedure even starts, we deploy our expertise and vast market experience to support contracting authorities. We will work with you to develop the tender strategy for the entire project and customise the individual tender procedures with an eye to determining the estimated contract value, adequately distributing the purchase in lots, choosing the best procedure, and developing suitable criteria for eligibility, selection and awarding.
Drafting Tender Documents
We view our procurement work as an opportunity to collaborate with you and your organisation. This includes drafting all necessary tender documents in concert with the technical advisors of the project. And we mean all of them: procedural provisions, scope of work and evaluation matrices, supply, service and construction contracts, possible financing contracts, maintenance contracts and more. This is what we mean with our comprehensive approach; in doing so, we can rely on the knowhow and experience of our commercial contract specialists.
Acting as Awarding Entity
We can act as the awarding entity and conduct tender procedures for you so that you can focus on your day-to-day business. This means that we – on your behalf – announce the tender, manage inquiries, open and assess RFPs and bids, support the technical and commercial assessment of bids, manage defect remedy and correspondence with bidders, draft result-oriented assessment records and the award proposals.
Reviews and audits can come at any moment during or after the procurement process. The comprehensive and audit-proof documentation of all tender procedures is part of the Wolf Theiss approach, should you ever need to appear for review proceedings before the administrative courts or for an ex-post audit from supervisory and auditing bodies. We draft and maintain the documentation in user-friendly electronic form, adhering to the particular requirements of clients in language that is easy to read and search.
Tender Review Proceedings
When national and international courts and authorities initiate public procurement review proceedings, we're on your side, along with the decades of experience we've amassed in successfully representing contracting authorities and bidders. We will work to develop a customised strategy for you, including the choice of witnesses, technical experts and other means of evidence.
Advising Bidders in Tender Procedures
With the Wolf Theiss Procurement team, you don't have to fear the spotlight of public tender proceedings. We will work with you to focus on recognising and preventing discriminatory tender conditions at an early stage of the process. We will ensure that your bid or RFP complies with the legal, technical and economic tender provisions to prevent incompliant bids and RFPs that could lead to the exclusion of your bid from the tender procedure.
We support public contracting authorities and private enterprises in implementing Compliance Management Systems ("CMS") and in planning and implementing self-cleaning measures so that they can be re-admitted to public tenders. In addition, the Wolf Theiss subsidiary Responsible Business Solutions ("RBS") offers "SecuReveal", an online-based whistle-blower system which can be integrated into a CMS.